TC Technology Knowledge Base

Add text Styles to a Microsoft Word document (PC)

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Well-structured documents help students organize and process texts. You can change the formatting (such as font size, color, and text indentation) in styles applied to titles, headings, paragraphs, lists, etc.

By using Styles:

  • Screen reader users will be able to hear which blocks of text are headings and what level each heading occupies in the hierarchy of the page.
  • Screen reader users will be able to skim the page by jumping from heading to heading.

1. Open your document in Microsoft Word.

2. Highlight the text you want to make a heading.

3. Under Home tab, you'll find a selection of the available Styles.

5. Select the appropriate formatting for your texts from the list. The style of your highlighted text(s) will change.

There is a list of styles available for you to choose from:

  • Normal, No Spacing, Heading 1, Heading 2, Title, Subtitle, Subtle Emphasis, Emphasis, Intense Emphasis, Strong, Quote, Intense Quote, Subtle Reference, Intense Reference, Book Title, List Paragraph
  • Note that Heading numbers refer to Levels, similar to an outline form and the more Heading levels that are used, the more options you'll see pop up in the display to move on to the next level.
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