TCIT AdministrationService Desk Troubleshooting Resources Change Canvas RolesAdding a Course Tech Specialist (CTS) to a Canvas course

Adding a Course Tech Specialist (CTS) to a Canvas course

  • Description of Role:
    • Only Canvas admin can add this role
    • Needs approval from department DAA
    • Role gives user editing privileges in a course (add, modify, and delete course content) 
    • This role cannot access student FERPA data (discussion boards, gradebook, sending announcements, etc.). 
    • Users CANNOT be a volunteer. They must be paid by the college in some role. 

Ticketing process

From a Faculty member requesting a CTS

1. Add the DAA to the external worknotes. Inform the instructor that the administration requires all people assisting with TC courses in Canvas to be paid by the College. Volunteer's do not qualify for access.

2. Wait for confirmation that the student is being paid by the college. Once confirmation is received add the student to the course as a CTS.

3. Explain to the faculty member that the student has been added as a CTS to the course. Explain to the faculty member what a CTS in the course can do: This role gives the user editing privileges in a course, but does not allow them to access any students data (discussion boards, gradebook, sending announcements etc.).

From a Student requesting to be added as a CTS

1. Add the course instructor and the department's DAA to the external worknotes for confirmation of CTS status. Inform the student that the administration requires all people assisting with TC courses in Canvas to be paid by the College. Volunteer's do not qualify for access.

2. Wait for confirmation that the student is being paid by the college. Once confirmation is receives add the student to the course as a CTS.

3. Explain to the faculty member and student that the student has been added as a CTS to the course. Explain to the student and instructor what a CTS in the course can do: This role gives the user editing privileges in a course, but does not allow them to access any students data (discussion boards, gradebook, sending announcements etc.).

1. In Canvas click Admin in the global navigation.

Dashboard

2. Click Teachers College Columbia University.

Dashboard

3. In the courses section of the Admin Tools enter the name of the course you are searching for and the term. Click on the course.

Courses: Teachers College Columbia University

4. In the Canvas course click People in the course navigation.

My Canvas Course

5. Click the +People blue button.

Course Roster: My Canvas Course

6. Click the Lgin ID option, Enter the students UNI, from the drop down list select the appropriate role and click Next.

CA/TA+Grades: This role has the same functionality as an instructor. For this role the user needs to be hired as a CA/TA+Grades or a Staff member at TC.

Teacher: This role has the same functionality as any other instructor. For this role the user needs to be hired by the College and approved by the primary instructor.

Course Tech Specialist: This role gives the user editing privileges in a course, but does not allow them to access any students data (discussion boards, gradebook, sending announcements etc.). This user must be paid by the college in some role. Volunteers do not qualify.

Course Roster: My Canvas Course

7. You will receive a message that there were several possible matches. Click the circle next to the name associated with Teachers College listed as the Institution and click Next.

Do NOT select the student name associated with the @columbia.edu email address because the students will not be able to access the course in Canvas.

Course Roster: My Canvas Course

8. When the confirmation message appears, click Add User.

Course Roster: My Canvas Course

9. The students status will be set as pending till they accept the course invitation.

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