Add a CA/TA+Grades to a Canvas course

Only Canvas Admins can change a users role to CA/TA + Grades, CTS, or Teacher.

The role of CA/TA + Grades in Canvas has the same functionality as an instructor.

This means the person has access to all FERPA data (grades, discussions, roster, etc.) and can also add, delete, and modify course content.

Ticketing process

From a Faculty member requesting a CA/TA+Grades

1. Add the DAA of the department to the external worknotes.

2. Inform the instructor that you will need DAA confirmation that the student has been hired before you can officially add them in as a CA/TA+Grades

3. Once you receive confirmation from the DAA, add the student to the course as a CA/TA+Grades.

4. Once the students has been added to the course as a CA/TA+Grades inform the instructor and let them know what the role of CA/TA+Grades entails: This role has the same functionality as an instructor. For this role the user needs to be hired as a CA/TA+Grades or a Staff member at TC.

From a Student requesting to be added as a CA/TA+Grades

1. Add the Instructor and  DAA of the department to the external worknotes. Inform the student that in ordered to be added to a course as a CA/TA+Grades you will need confirmation from the departments DAA that they have been officially hired.

2. Once the DAA gives confirmation add the student to the course as a CA/TA+Grades.

3. Let the student and Instructor know that the students has been added to the course as a CA/TA+Grades inform the instructor and let them know what the role of CA/TA+Grades entails: This role has the same functionality as an instructor. For this role the user needs to be hired as a CA/TA+Grades or a Staff member at TC.

1. In Canvas click Admin in the global navigation.

Dashboard

2. Click Teachers College Columbia University.

Dashboard

3. In the courses section of the Admin Tools enter the name of the course you are searching for and the term. Click on the course.

Courses: Teachers College Columbia University

4. In the Canvas course click People in the course navigation.

My Canvas Course

5. Click the +People blue button.

Course Roster: My Canvas Course

6. Click the Lgin ID option, Enter the students UNI, from the drop down list select the appropriate role and click Next.

CA/TA+Grades: This role has the same functionality as an instructor. For this role the user needs to be hired as a CA/TA+Grades or a Staff member at TC.

Teacher: This role has the same functionality as any other instructor. For this role the user needs to be hired by the College and approved by the primary instructor.

Course Tech Specialist: This role gives the user editing privileges in a course, but does not allow them to access any students data (discussion boards, gradebook, sending announcements etc.). This user must be paid by the college in some role. Volunteers do not qualify.

Course Roster: My Canvas Course

7. You will receive a message that there were several possible matches. Click the circle next to the name associated with Teachers College listed as the Institution and click Next.

Do NOT select the student name associated with the @columbia.edu email address because the students will not be able to access the course in Canvas.

Course Roster: My Canvas Course

8. When the confirmation message appears, click Add User.

Course Roster: My Canvas Course

9. The students status will be set as pending till they accept the course invitation.

Course Roster: My Canvas Course

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