TCIT AdministrationSoftware Administration ZoomAdd Rev's auto captioning to a webinar before webinar begins

Add Rev's auto captioning to a webinar before webinar begins

To be add auto captioning ahead of time for a Zoom webinar, you will need:

  1. Access to Rev's Zoom Webinar Live Streaming URL Creator  (managed by ATS)
  2. Admin access to Zoom (managed by ATS)
  3. Email of the person/department hosting the webinar

1. Log into Zoom

2. Click Users Management and then Users.

3. Enter the email address of the person/group offering the webinar and search for the name.

4. Click on the email offering the webinar.

5. Click Webinars, Upcoming Webinars.

User Profile - Zoom

6. Click on the name of the webinar that needs auto captioning.

7. Scroll toward the bottom of the page and click Edit this Webinar.

Webinar Information - Zoom

8. Scroll down to Alternative Hosts, enter your uni@tc.columbia.edu, and click Save.

9. When the Confirmation box appears, REMOVE the check next to Notify registrants about changes to this webinar and click Yes.

Edit Webinar - Zoom

10. Copy the Webinar ID

Webinar Information - Zoom

11. On the upper left of the page, under Personal, select Meetings.

Webinar Information - Zoom

12. Click Join a Meeting in the upper right.

My Meetings - Zoom

13. Enter the Webinar ID and click Join.

Join a Meeting - Zoom

14. Click Closed Caption and click Copy API token.

NOTE: This API token is only valid for 24 hours so this cannot be done more than 24 hours before the webinar begins.

15. Open another tab or window in your browser and go to the Zoom Webinar Live Streaming URL Creator:

16. Paste the API Token and click Get Live Streaming URL.

Rev Live Caption Webinar Stream Creator

17. Click on the text below “Streaming URL” to copy the text

Rev Live Caption Webinar Stream Creator

18. Return to the Zoom webinar and click on More -> Live on Custom Live Streaming Service

19. Paste the text into the Streaming URL Field.

Broadcast Webinar - Zoom

20. Switch back to your browser, and click on the text below the “Streaming Key” to copy it.

Rev Live Caption Webinar Stream Creator

21. Return to the Zoom screen to paste the text into the Streaming Key field.

Broadcast Webinar - Zoom

22. In Live streaming page URL, type: http://tc.columbia.edu/tcit

Broadcast Webinar - Zoom

23. Click Go Live!

Broadcast Webinar - Zoom

24. A message will appear as it's processing.

Broadcast Webinar - Zoom

25. A message will Redirect you back the Zoom session.

26. Go back to the Zoom session and the message Live on Customer Live Streaming Service will appear in the upper left corner.

27. Click End to end the webinar.

28. When the host begins the webinar, they can click on More -> Live on Custom Live Streaming Service and the auto captioning will begin.